Here’s a quick guide to four handy tools: filters, labels, snooze, and email scheduling.
1. Filters: Automate Your Inbox
Filters can automatically sort incoming emails based on criteria like sender, keywords, or subject.
How to create a filter:
- Click the search bar at the top of Gmail.
- Enter criteria like an email address or keyword.
- Click the small down arrow and choose "Create filter".
- Choose what to do with those emails—e.g., "Skip the inbox," "Apply a label," or "Mark as read".
2. Labels: Keep Things Tidy
Labels are like folders but more flexible, letting you organise emails your way.
How to use labels:
- In the left-hand menu, click "Create new label".
- Use filters to automatically assign labels to specific emails.
- Click on a label to view all emails tagged with it.
3. Snooze Emails: Follow Up Later
Snooze lets you temporarily remove emails from your inbox until you’re ready to deal with them.
How to snooze an email:
- Hover over an email in your inbox.
- Click the clock icon on the right-hand side.
- Choose a date and time for the email to reappear.
4. Schedule Emails: Send at the Perfect Time
Need to write an email now but send it later? Scheduling makes it easy.
How to schedule an email:
- Compose your email as usual.
- Click the dropdown arrow next to the "Send" button.
- Select "Schedule send" and pick your date and time.
These tools can make a big difference in managing your inbox and ensuring you don’t miss important emails. If you’d like help setting any of these up, just let us know!